QuickBooksFees
When you add PayRewards Points to a payment, PayRewards automatically creates a bill in QuickBooks to record the transaction fee. This keeps your accounts accurate and prevents the original bill from appearing overpaid.
How it works
- 1 You authorize a batch payment and choose to add PayRewards Points.
- 2 PayRewards creates a separate bill in QuickBooks under the PayRewards vendor for the transaction fee amount. The bill is automatically marked as paid.
- 3 The fee is posted to the PayRewards fee expense account by default. You can change this at checkout if you want the fee to post to a different account in your chart of accounts.
Don't want to add PayRewards Points on this payment?
If you don't opt into PayRewards Points at checkout, no fee bill is created in QuickBooks. This only applies when you choose to add points.
Changing the expense account for PayRewards fees
At the Review and Authorize step of your payment, you'll see an option to select a QuickBooks expense account for the PayRewards fee. A default account is pre-selected — use the dropdown to choose a different account from your chart of accounts if needed.
Your selection applies to that payment only. The default account is used again on your next payment unless you change it.
What appears in QuickBooks
| QuickBooks field | Value |
|---|---|
| Vendor | PayRewards |
| Bill amount | PayRewards transaction fee for that payment |
| Status | Paid (marked automatically) |
| Expense account | PayRewards fee expense account (default) or your selected account |