QuickBooksRemittance
When paying QuickBooks bills through PayRewards, you can send an email notification to your vendors confirming that a payment has been sent. This is called remittance advice.
How to enable remittance advice
Remittance advice is opt-in and is set at the bill selection step — before you choose your payment method.
- 1 On the bill selection screen, look for the Send remittance advice to payees checkbox.
- 2 Check the box to enable it for this batch.
- 3 PayRewards will send an email to each vendor in the batch that has a valid email address on their QuickBooks record once payment is processed.
Vendors without a valid email
If a vendor in your batch doesn't have a valid email address on their QuickBooks record, an inline notice will appear next to that bill. Payment still proceeds — only the remittance email is skipped for that vendor.
What the remittance email contains
The email notifies your vendor that a payment has been sent from your business via PayRewards. It includes the payment amount and relevant bill details.
Frequently asked questions
Can I send remittance advice to specific vendors only?
Not yet. The remittance checkbox applies to the entire batch.
Can I send remittance advice after a payment has already been processed?
No. Remittance advice can only be enabled before authorizing the batch. If you need to notify a vendor after the fact, you'll need to contact them directly with the payment details from your PayRewards Transactions view.
Where does PayRewards get the vendor's email address?
PayRewards uses the email address associated with the vendor in your QuickBooks account. If the email is missing or incorrect, update the vendor record in QuickBooks and refresh the import screen.