QuickBooksPayments
Once your QuickBooks Online account is connected, you can import unpaid bills and pay them as a batch directly from PayRewards.
Step 1: Open the QuickBooks import
- 1 Go to Make a Payment > Vendor (or Payroll) > Import from QuickBooks.
- 2 Your unpaid bills load automatically. If your QuickBooks account isn't connected yet, the connection flow will open here.
The bill list does not update automatically
Bills reflect your QuickBooks data at the time the page loaded. Refresh the page to pull in any bills created or updated in QuickBooks since then.
Step 2: Select your bills
- 1 Search or filter the list as needed. Overdue bills appear first, then upcoming bills sorted by due date.
- 2 Select the bills you want to pay using the checkboxes. A summary bar shows the total number and dollar amount selected.
All bills in a batch share the same payment method and earning structure
If you want to use a different payment method or PayRewards earning option for a specific bill, remove it from the batch and process it as a separate payment.
Step 3: Set delivery details for each vendor
Each bill needs a delivery method before you can proceed. For first-time vendors, you'll also need to enter their bank details — this is saved for future payments.
| Delivery method | What's required | Fee |
|---|---|---|
| ACH | Routing number, account number, account type | No delivery fee |
| Wire Transfer | Routing number, account number, account type | $16 per payment |
| Paper Check | Mailing address (pre-fills from QuickBooks where available) | $5 per payment |
See Why do I need to enter my vendor's bank details for QuickBooks payments? for more detail on the information required.
Step 4: Choose a payment method and authorize
- 1 Select your payment method. A 2.9% service fee applies to card payments; no service fee for ACH-funded payments.
- 2 If you want to add PayRewards Points to this payment, select your earning option: 1 point per $1 (1.75% fee) or 2 points per $1 (3.25% fee). This is optional and applies to the entire batch.
- 3 You can also select a QuickBooks expense account for the PayRewards fee to post against. A default account is pre-selected — change it here if needed.
- 4 Review the fee breakdown, then authorize the batch. Payments appear in the Transactions view once submitted.
American Express + Paper Check
American Express cannot be used as the payment method if any bill in the batch uses Paper Check delivery. See Can I use American Express to pay my QuickBooks bills? for options.
Sending remittance advice to your vendors
At the bill selection step, you'll see an option to send remittance advice to payees. When enabled, an email notification is sent to vendors with a valid email address on their QuickBooks record once payment is processed. Vendors without a valid email will show an inline notice — payment still proceeds.
After you pay
Your payments are processed and appear in the Transactions view, labeled QuickBooks.
Auto-reconciliation is coming soon
Until auto-reconciliation is available, you'll need to mark bills as paid manually in QuickBooks after completing payment in PayRewards. See Why hasn't my bill been marked as paid in QuickBooks? for step-by-step instructions.